Read & Understood

Use this option in Omnia Admin to send messages to managers or others to make sure they are aware of changes or additions in a process.

Note! The scope for this option is Site Collection so each team site has it’s own list.

1. Select “Process Management” under “Site Collection”.

2. Then select “Read and understood”.

All Read & Understood items (if any) for the current team site, will be shown in the list.

When sending a new message, first choose a one way Email message, or an Email message with confirmation.

For the message, use the following tabs:

The Message tab

Use this tab to type a title and the message text for the e-mail:

The name in the field “Owner” will be noted in the e-mail. Names can be deleted and added in this field, if needed.

The Link(s) tab

Use this tab to add links to process steps that has been changed or added.

The Confirmation tab

If “Email message with conformation” is selected, this tab is shown.

• Verification text: You must enter a text here to be able to send the message.
• Deadline: You can add a deadline for reading the message. If the deadline is passed, it will be noted with the whole post in the Read amd understood list marked with read text.
• Reminder: You can set a date for a reminder to be sent if the recipient hasn’t read the message yet.

The Recipients tab

All recipients of the e-mail should be added to this tab. Recipients can be both persons and groups.

The Send test message tab

To make sure that added e-mail addresses are still valid, use this tab to send a test message. If any address is no longer valid, you will see a notification here.